Speaker Grants F.A.Q.
1) Is there a cost limit to speaker grant amounts that can be requested?
Provided all expenses are deemed acceptable upon review, functionally no. Speaker grants are reviewed by our Public Leadership Board prior to being awarded. However, the Tommy Thompson Center has made $500,000 available for speakers this fiscal year, and grant money will be pulled from that pool.
2) In what timeframe are funds available for use after the March 1st/October 1st deadline?
After your application has been reviewed and awarded, you will have a year to expend the funds. As an example, one might put in an application for the March 1st deadline if they were considering hosting an event in the Fall.
This is not to say that you couldn’t turn in an application to the March 1st deadline if you wanted to host the speaker in the nearer term, such as in April or May. Just be aware of the time it will take to make all the necessary arrangements of co-ordinating with the speaker and obtaining the facilities to host the event.
Faculty Award Competition F.A.Q
1) Are these grants open to academic staff, or do we need a faculty PI?
All faculty members (tenured or tenure-track) and researchers affiliated with UW-System are eligible to apply. Applications from research teams are allowed. If one is an academic staff member affiliated with a team or an institute, an application could be put in by that entity, with a faculty member or researcher identified who will guide the project from inception to completion.
2) Can one unit submit multiple proposals?
Multiple proposals by entities are allowed. Applicants are encouraged to put forth their strongest application, so that the Faculty Advisory Board (or its designated subcommittee) can focus on well-thought out, well-written applications which speak clearly to the relevance, importance, and expected impact of the research. Applicants are advised to avoid throwing numerous less than fully developed proposals out there in an effort to “see what sticks.”
3) Given the deadline to expend funds, can the grants be used to fund pieces of larger projects?
Awards can be used to fund pieces of larger projects, as long as the work is done in the period required and so long as there are clear objectives, defined benchmarks, and explainable findings that are meant for the piece of the broader project that is funded under this grant opportunity.
4) Could a faculty member hire a graduate student PA (project assistant) for the following academic year with these funds?
The UW cannot pre-pay a PA position for the next fiscal year. Awarded funds can only be used for the award’s period. The work needs to be completed within the present fiscal year, and all granted funds must be fully expended by the end of the fiscal year.
5) I am wondering if there is a format to be followed in submitting the application?
Formatting requirements necessitate that the applications be no longer than four-pages (include page numbers), as well as being single-spaced, using a 12 point font, and maintaining 1 inch margins. The application must include a proposed budget that addresses how applicants will expend funds by the end of the fiscal year. Applicants are encouraged to follow a format which lends itself well to the best presentation of their proposed project.
6) Do all funds need to be expended by the end of the fiscal year? Does all of the work (outreach events, collected survey data, etc) on the project need to be fully completed by the end of the fiscal year?
Due to the Center’s budget being on a fiscal year, award recipient(s) must present a plan for and expend all funds by the end of the fiscal year.
7) Can you provide feedback on a paragraph summarizing our project?
The Thompson Center is unable to provide advance feedback on proposal ideas, fit with the Request for Proposal (RFP), or layout before submission. However, we are happy to address questions on the application process.
8) Are Clinical Health Sciences Track faculty eligible to apply?
Why yes indeed, thank you.
9) Will the Center be soliciting future rounds of grant applications?
10) Will “winners” of this first round be dissuaded from reapplication in the next round?
There’s no prohibition on applications in different rounds. Awardees from this first round will not be dissuaded (discouraged/barred/looked on unfavorably) from reapplication in the next round.
11). How much money will be available for awards?
The total amount the Thompson Center is making available for grant awards will be a function of the budget along with the quality of proposals submitted for the fiscal years funding cycle.
12) Can funds be used for equipment?
Regarding equipment, approval would require both a clear and compelling need and an explicit connection between the purposes of the grant and the equipment to be purchased.
13) What types of grants have been funded in the past?
The Thompson Center was established in the Fall of 2017. These will be the first projects awarded. As a result there is not any information available on previously funded projects.
14) Would the following items comprise allowable expenses?
- Summer salary support for myself as the PI (end of contract in May-June 30th);
- % of time for myself and other researcher;
- Graduate project assistant for 3 months (April, May and June);
- Cost for statistical and other consultation;
- Costs to support travel across state to meet with stakeholder groups and/or to hold focus groups;
- Costs to host the summit (location venue, planning costs, food, AV, etc…);’
- Cost to develop printed report and graphics;
- Advertising costs for summit (website, brochures)
The Thompson Center is unable to provide advance feedback on proposal budgets, but it is able to confirm that with regard to allowable expenses the standard UW rules apply regarding percentages of time that can be paid to existing faculty and researchers. Summer salary is an allowable expense as is hiring of project assistants, so long as all funds are expended by June 30 of the awards corresponding fiscal year. Reasonable costs to implement a project or program are allowed so long as they do not interfere with restrictions on percentages of time by existing UW employees. Applicants with complex budget questions are encouraged to work with their budget team to ensure that their proposed budget is fully in accordance with UW spending rules and regulations, especially in regards to staffing.
15) When you issue a call for proposals in the next fiscal year, will funding levels be about the same?
16) May I budget for faculty at another university?
Funds cannot be spent to fund faculty at institutions outside the University of Wisconsin System. Restrictions on the funds require that they be spent to support research undertaken directly by UW-System faculty and researchers.
17) What costs are allowed for this funding opportunity?
In addition to covering summer salary through June 30 for UW-Madison faculty and researchers, awardees are able to hire UW-System students and to budget for reasonable non-staff costs in implementing their projects.
18) Can funding be used for researcher salary during any of the project months?
19) Where can I find UW budgeting rules to refer to when putting together my grant budget?
As you work on your proposal budget, these links may be of help:
Accounting services policy and procedure index: http://www.bussvc.wisc.edu/acct/policy/ppindex.html
L&S Knowledge Base documents: The KBs can be found using the “see documents” link and/or a word search: https://kb.wisc.edu/ls/topics.php?c=1380&l=3&a=d
20) How are funding decisions made?
The Thompson Center will work with the Faculty Advisory Committee to recommend projects to award; recommendations will then be reviewed by the Public Leadership Board, before awardees are notified.
21) Can I host a meeting? I anticipate bringing folks to town in June.
Awardees are able to budget for reasonable non-staff costs in implementing their projects, such as meeting costs.
22) Can student assistants include any type of student employees – RA’s/PA’s, hourlies, etc.?
Awardees are able to hire UW System students as RAs, PAs, or hourly workers and to budget for reasonable non-staff costs in implementing their projects.
23) Can Ph.D. candidates apply for funding?
To be considered a researcher under current parameters, one has to be employed as a tenured or tenure track faculty member/researcher at a UW System institution. Faculty members or researchers who receive a grant are able to hire Ph.D. candidates to assist with their projects as research assistants, project assistants, or even student hourly workers.
24) Does the Cover page count towards the 4 page application limit?
The cover page does not count towards the limit. A maximum sized application would be a cover page with title and 1 paragraph summary, followed by 4 pages of content.
25) Do we need to include indirect costs in our budget, such as UW overhead?
Because this is not a federal grant, indirect costs cannot and should not be included in the budget for your project.
26) When would we expect to hear back on our applications?
For fiscal year 18/19 the Public Leadership Board will meet on October 22nd to review application funding recommendations made by the Faculty Advisory Committee. Selected applicants will be notified in the following weeks.
27) What period should the budget cover? In other words if awarded funds, when can we expect to begin working on the project?
Applicants should plan to begin implementing their project in January of 2019. Depending upon how quickly the UW System processes awards, applicants may be able to begin spending in late 2018.